Duty Officer - Revision history

Tomh: Updating site plan references

2025-08-19T09:28:44Z

Updating site plan references

JonathanStutters: Remove "During the evening" section

2021-10-12T12:55:19Z

Remove "During the evening" section

JonathanStutters: Updated description of the duty officer role post-COVID (credit to Jonny Raper)

2021-10-12T12:46:06Z

Updated description of the duty officer role post-COVID (credit to Jonny Raper)

Ianh: /* More */ lin k to committee

2010-04-29T17:53:04Z

More: lin k to committee

Ianh: /* At the start of the evening */ Add garage as G - river gate becomes R

2009-09-22T15:14:25Z

At the start of the evening: Add garage as G - river gate becomes R

Ianh: Add labels to match site plan

2009-09-22T14:57:10Z

Add labels to match site plan

Ianh: /* At the start of the evening */ tweek

2009-09-22T14:11:03Z

At the start of the evening: tweek

Ianh: /* At the end of the evening */ Notes at end

2009-09-22T14:08:21Z

At the end of the evening: Notes at end

Luke: /* At the start of the evening */ added note re river log

2009-09-22T11:17:42Z

At the start of the evening: added note re river log

Ianh: More detail

2009-09-09T20:52:27Z

More detail

@@ Line 11: / Line 11: @@
 * Arrive by 6:30pm or earlier if you can.
-* Get the keys from John. John lives in the right hand of the two houses on site (H on the [[Basin site plan]]).
+* Get the keys from John. John lives in the right hand of the two houses on site (J on the [[Basin site plan]]).
 * Unlock the Club office (A).
-* Unlock and open the doors to the paddle store (B) and the three boat cages (C, D, E). You must not go onto the pontoon without a BA.
+* Unlock and open the doors to the two paddle stores (B, C) and the two boat cages (D, E). '''You must not go onto the pontoon without a BA.'''
 * Unlock and open the doors to the buoyancy aid room (F) and move the cag rack into the corridor.
-* On a busy evening, unlock and open the "Garage" paddle store (G).
+* If there is a need for canoes (e.g. multi-boat week) discuss with instructors and unlock required canoes (G)
 * Put up the whiteboard and make sure there are marker pens available.
 * Put out the river log folder on the whiteboard.
@@ Line 32: / Line 32: @@
 * Take a photo of the white board. A list of attendees may be needed for Track and Trace purposes, and is very handy for the Social Rep’s food shopping prediction!
 * Put the whiteboard and the river log folder back in the office.
-* Close and lock the office, the paddle store and the three boat cages.
+* Close and lock the office, two paddle stores and two boat cages (A, B, C, D, E)
-* Close the buoyancy aid room.
+* Close the buoyancy aid room (F)
 * Go and paddle yourself!
@@ Line 48: / Line 48: @@
 * Check the buoyancy aid room again (all BAs are zipped and clipped, all cags are hung up). Put the cag rack back inside and lock the door.
 * Ensure that those open canoes that are kept on the water are tied up at their far end with the rope that is attached to the walkway so that they do not blow about in the wind. Make sure that they are all secured to the basin by their painter and that they are secured from theft by running the wire through each and securing the wire with the padlock.
-* Lock all of the cages, the river gate, the basin paddle store, our paddle store, our office and the buoyancy aid room.
+* Lock everything you unlocked and take the latch off the SBOAC entrance (I) before leaving
 * Return the keys to John (no later than 10:30pm)
 * Go to the [[Prospect of Whitby|pub]] and collect the drink that somebody will have bought for you.

@@ Line 35: / Line 35: @@
 * Close the buoyancy aid room.
 * Go and paddle yourself!
 ===At the end of paddling===

@@ Line 1: / Line 1: @@
-{{NOTOC}}The '''Duty Officer''' is responsible for checking that everything is unlocked at the start of the evening and that kit is in the right places and everything is locked up at the end of the evening.
+{{NOTOC}}The Duty Officer is responsible for ensuring that everything is unlocked and in the right place at the beginning of a club session, and that everything is put away properly and locked up again at the end. No club basin session can run without a Duty Officer, however, this doesn’t necessarily need to be established in advance of the session. For the usual Tuesday night sessions this is best done in advance, by signing up to the role on the [https://towerhamletscanoeclub.co.uk/forum/viewforum.php?f=44 coaches rota forum]. There is no role specific training or experience level required to be the duty officer, and every member of the club is encouraged to take their turn. It is a great way to learn your way around the site and make introductions.
-If you agree to be the Duty Officer, make sure this is recorded in the [[coaching rota]].
+===Things to note===
-The letters (in brackets) refer to labels on the [[basin site plan]].
+The role does not need to be carried out by one individual per evening, as long as everything is taken care of. For example, a paddler who intends to go on the river may not be the best person to hang onto the basin keys during the session, or be expected to open the cages at the end of the session as they will not be there in time. Further to this, a member may not be able to arrive by 6:30 to collect the keys at the beginning of the session, but can stay to the end etc. To faciltate the above, add a note to your sign-up stating “Can’t be early” or “Going on river” etc. Another member can then sign up to fill in the gaps.
 ===At the start of the evening===
 * Arrive by 6:30pm or earlier if you can.
-* Get the keys from Roz (if nobody else has already got them). Roz lives in the right hand of the two houses on site (H). The sign at her door says "on duty".
+* Get the keys from John. John lives in the right hand of the two houses on site (H on the [[Basin site plan]]).
 * Unlock the Club office (A).
-* Take the high visibility yellow "Duty Officer" vest out of the office and put it on - so that everybody knows who is the Duty Officer.
+* Unlock and open the doors to the paddle store (B) and the three boat cages (C, D, E). You must not go onto the pontoon without a BA.
 * Unlock and open the doors to the buoyancy aid room (F) and move the cag rack into the corridor.
 * On a busy evening, unlock and open the "Garage" paddle store (G).
 * Put up the whiteboard and make sure there are marker pens available.
 * Put out the river log folder on the whiteboard.
@@ Line 29: / Line 30: @@
 ''Around 7pm''
 * Put the whiteboard and the river log folder back in the office.
 * Close and lock the office, the paddle store and the three boat cages.
-* Close the buoyancy aid room - unless the sailing club need access to it.
+* Close the buoyancy aid room.
 * Go and paddle yourself!
@@ Line 44: / Line 45: @@
 * Unlock and open the cages and doors.
 ===At the end of the evening===
@@ Line 53: / Line 51: @@
 * If it was opened, check the basin paddle store - are all the paddles actually theirs?
 * Check the buoyancy aid room again (all BAs are zipped and clipped, all cags are hung up). Put the cag rack back inside and lock the door.
-* Ensure that those open canoes that are kept on the water are tided up at their far end with the rope that is attached to the walkway so that they do not blow about in the wind. Make sure that they are all secured to the basin by their painter and that they are secured from theft by running the wire through each and securing the wire with the padlock.
+* Ensure that those open canoes that are kept on the water are tied up at their far end with the rope that is attached to the walkway so that they do not blow about in the wind. Make sure that they are all secured to the basin by their painter and that they are secured from theft by running the wire through each and securing the wire with the padlock.
 * Lock all of the cages, the river gate, the basin paddle store, our paddle store, our office and the buoyancy aid room.
-* Post the keys back through Roz's letterbox.
+* Return the keys to John (no later than 10:30pm)
 * Go to the [[Prospect of Whitby|pub]] and collect the drink that somebody will have bought for you.
 == More ==
 * [[Basin site plan]]
-* [[Committee|Current committee members]]
+* [https://towerhamletscanoeclub.co.uk/forum/viewforum.php?f=44 Coaching rota forum]

@@ Line 64: / Line 64: @@
 * The duty officer must arrive early, have a shorter paddle and stay until all kit is returned. If people prefer, then they can share the duties with a mate. It does not matter as long as the duties are carried out.
-===More===
+== More ==
 * [[Basin site plan]]

@@ Line 8: / Line 8: @@
 * Arrive by 6:30pm or earlier if you can.
-* Get the keys from Roz (if nobody else has already got them). Roz lives in the right hand of the house two houses on site. The sign at her door says "on duty".
+* Get the keys from Roz (if nobody else has already got them). Roz lives in the right hand of the two houses on site (H). The sign at her door says "on duty".
 * Unlock the Club office (A).
 * Take the high visibility yellow "Duty Officer" vest out of the office and put it on - so that everybody knows who is the Duty Officer.
 * Unlock and open the doors to the paddle store (B) and the three boat cages (C, D, E).
 * Unlock and open the doors to the buoyancy aid room (F) and move the cag rack into the corridor.
-* Unlock the gate to the river (G).
+* On a busy evening, unlock and open the "Garage" paddle store (G).
 * Put up the whiteboard and make sure there are marker pens available.
 * Put out the river log folder on the whiteboard.

@@ Line 1: / Line 1: @@
 {{NOTOC}}The '''Duty Officer''' is responsible for checking that everything is unlocked at the start of the evening and that kit is in the right places and everything is locked up at the end of the evening.
-If you agree to be the Duty Officer, make sure this is recorded in the [[Coaching rota]].
+If you agree to be the Duty Officer, make sure this is recorded in the [[coaching rota]].
 ===At the start of the evening===
@@ Line 7: / Line 9: @@
 * Arrive by 6:30pm or earlier if you can.
 * Get the keys from Roz (if nobody else has already got them). Roz lives in the right hand of the house two houses on site. The sign at her door says "on duty".
-* Unlock and open the doors to the office, paddle store and the various cages.
+* Unlock the Club office (A).
-* Unlock and open the doors to the buoyancy aid room and move the cag rack into the corridor.
+* Take the high visibility yellow "Duty Officer" vest out of the office and put it on - so that everybody knows who is the Duty Officer.
-* Take the high visibility yellow "Duty Officer" vest out of the office and put it on - so that everybody knows that they are the Duty Officer.
+* Unlock and open the doors to the paddle store (B) and the three boat cages (C, D, E).
-* Put up the white board and make sure there are marker pens available.
+* Unlock and open the doors to the buoyancy aid room (F) and move the cag rack into the corridor.
-* Set out the river log folder on the whiteboard and ensure that all river paddlers complete it.
+* Unlock the gate to the river (G).
 ===As people arrive===
-* Encourage people to sign up on the white board.
+* Greet and help any newcomers.
 * Help people find kit and remind them to put it back where they found it.
-* Greet and help any newcomers.
+* Remind people to sign up on the white board.
 ===When everybody is on the water===
@@ Line 23: / Line 28: @@
 ''Around 7pm''
-* Put the whiteboard back in the office.
+* Put the whiteboard and the river log folder back in the office.
-* Close and lock all cages and doors.
+* Close and lock the office, the paddle store and the three boat cages.
-* Close the buoyancy aid room unless the sailing club need access to it.
+* Close the buoyancy aid room - unless the sailing club need access to it.
-* (Leave open the gate to the river.)
+* Leave open the gate to the river.
 * Go and paddle yourself!
@@ Line 39: / Line 44: @@
 * Unlock and open the cages and doors.
 * Check the buoyancy aid room to make sure everyone hangs up their buoyancy aid room in the correct way (zipped and clipped).
-* Make sure every group signed up on the whiteboard is back - and that all in that group are back (ask the leader of that group if necessary)
+* Make sure every group signed up on the whiteboard is back - and that all in that group are back (ask the leader of that group if necessary).
-* Stay around until everyone is out of the changing rooms
+* Stay around until everyone is out of the changing rooms.
 ===At the end of the evening===
@@ Line 57: / Line 62: @@
 * Being the Duty Officer does reduce the time that you can be on the water, so make sure you are not coaching that night, and that you plan an easy evening on the basin.
 * The duty officer must arrive early, have a shorter paddle and stay until all kit is returned. If people prefer, then they can share the duties with a mate. It does not matter as long as the duties are carried out.