Equipment Officer - Revision history

Mattboston: /* Club equipment is safe and in good condition. */

2023-12-29T11:48:00Z

Club equipment is safe and in good condition.

Mattboston: /* Club equipment is correctly identified as belonging to the club */

2023-12-29T11:44:14Z

Club equipment is correctly identified as belonging to the club

Mattboston: /* Club equipment is correctly identified as belonging to the club */

2023-12-29T11:39:42Z

Club equipment is correctly identified as belonging to the club

Mattboston: /* Current equipment inventory is correctly recorded by the club. */

2023-12-29T11:35:37Z

Current equipment inventory is correctly recorded by the club.

Mattboston: /* Club equipment is correctly identified as belonging to the club */

2022-11-21T22:21:40Z

Club equipment is correctly identified as belonging to the club

Mattboston: /* Current equipment inventory is correctly recorded by the club. */

2022-11-21T22:19:04Z

Current equipment inventory is correctly recorded by the club.

Mattboston at 12:48, 20 April 2022

2022-04-20T12:48:32Z

Mattboston: /* Current equipment inventory is correctly recorded by the club. */

2021-11-23T14:12:58Z

Current equipment inventory is correctly recorded by the club.

Mattboston: /* SBOAC is emailed of requests to access the basin outside of club nights. */

2021-11-23T13:59:38Z

SBOAC is emailed of requests to access the basin outside of club nights.

Mattboston at 13:48, 23 November 2021

2021-11-23T13:48:48Z

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 The equipment officers will regularly review the [https://thcc-boattrippy.azurewebsites.net/openfaultreports fault list] and mark any boats that are no longer trip-worthy as 'In-Repair'.  This will prevent members from booking 'unsafe' boats for trips.  Once the boats have been repaired, the equipment officers can 'Resolve' the issue and return the boat to the booking pool. If a boat that needs to be marked as 'In-Repair' has one or more future bookings, the equipment officers will need to contact the member(s) and advise them to book another boat.  This will free up the boat to be taken out of the booking pool.  If the boat turns out to be unrepairable (i.e. it has a large split in the hull) it can be 'retired' which will permanently remove it from the booking pool.
-Secondly, the equipment officers are responsible for arranging periodic boat and equipment inspection and maintenance sessions.  These are advertised in advance so that club members can volunteer to help inspect the equipment and carry out basic repairs on club nights.  Sometimes the repairs will take longer, in which case additional sessions will be advertised where members can arrange to meet outside club hours to make specific technical repairs to boats and equipment (such as re-rigging and compartment sealing of sea kayaks etc).  To prepare for the session, the equipment officers will need to prepare a list of boats and equipment that are to be inspected and post this on the forum so that club members know which items not to use that evening.  This list will include items from the fault list and items that that are due a safety and condition check (more on this later).  This list can also be printed out and displayed at the boat cage.  Once repair and inspection sessions are complete, details should be fed back to the equipment officers so that the inventory can be updated as appropriate.  Also, anything learned, or new sources for parts  should be documented in the [[BoatMaintenance|Boat Maintenance]] page.
+Secondly, the equipment officers are responsible for arranging periodic boat and equipment inspection and maintenance sessions.  These are advertised in advance so that club members can volunteer to help inspect the equipment and carry out basic repairs.  To prepare for the session, the equipment officers will need to prepare a list of boats and equipment that are to be inspected.  This list will include items from the fault list and items that that are due a safety and condition checks.  Once repair and inspection sessions are complete, details should be fed back to the equipment officers so that the inventory can be updated as appropriate.  Also, anything learned, or new sources for parts  should be documented in the [[BoatMaintenance|Boat Maintenance]] page.
 Safety checks:  Boats and equipment need to be periodically checked for safety.  An example of this is checking that buoyancy aids remain buoyant by testing with weights in the water. A condition check will ascertain that the item is still fit for purpose and is within it's reasonable life expectancy for it's type. A full list of safety and condition checks and the recommended test frequency will be added here shortly.
 == More ==

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 When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number which will be generated by BoatTrippy (see above).
-For items with non porous surfaces (plastic, metal etc), a shatpie marker or equivalent should be used and the number protected by a clear plastic disc label.  Clean any dust/dirt from the surface before applying to ensure a good bond.
+For items with non porous surfaces (plastic, metal etc), a sharpie marker or equivalent should be used and the number protected by a clear plastic disc label.  Clean any dust/dirt from the surface before applying the disc to ensure a good bond.
 For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used.  For dark porous items such as spray decks, 3D diver marker should be used.
 ==Club equipment is safe and in good condition.==

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 All club equipment should be labelled with 'THCC' to identify that the equipment is owned by the club.  Also each piece of equipment should have it's own unique number so that it can be individually identified.
-When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number.  For items with non porous surfaces (plastic, metal etc), number labels should be used. We have number labels with numbers ranging from 1 to 408.  These can be found in the office. Clean any dust/dirt from the surface before applying to ensure a good bond. For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used.  For dark porous items such as spray decks, 3D diver marker should be used.  For marker numbering, use numbers 409 upwards to avoid duplicate assignments.
+When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number which will be generated by BoatTrippy (see above).
-Here are the number ranges for boats and equipment:
+For items with non porous surfaces (plastic, metal etc), a shatpie marker or equivalent should be used and the number protected by a clear plastic disc label.  Clean any dust/dirt from the surface before applying to ensure a good bond.
-{{wikitable}}
+For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used.  For dark porous items such as spray decks, 3D diver marker should be used.
-Idents are made by taking the prefix from below and appending the identity number (e.g. THCC-WW-38 for a white water boat).
+Idents are made by taking the prefix from below and appending the identity number (e.g. THCC-WW-38).
 {{wikitable}}

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 == Current equipment inventory is correctly recorded by the club. ==
-All club boats and equipment are recorded in the [https://thcc-boattrippy.azurewebsites.net/viewinventory inventory] in BoatTrippy.  Equipment Officers can add and update this inventory.  When adding a new item, take a picture of it, use image reduction software such as [compressjpeg.com] and [www.iloveimg.com/resize-image] to reduce the file size down to under 500kb.  Then mark the item with a new identity number label (see next section), or marker and a 'THCC' label.  Once this has been done, use the [https://thcc-boattrippy.azurewebsites.net/newitem Add new inventory item page] to add the item to the inventory.  A new identity number will be automatically assigned, but if it doesn't match the number applied to the item, edit it and change to the number on the item.  Once added, use the 'Upload Picture' button to upload the reduced size picture.  This will make the item available to club members to book for trips.
+All club boats and equipment are recorded in the [https://thcc-boattrippy.azurewebsites.net/viewinventory inventory] in BoatTrippy.  Equipment Officers can add and update this inventory.
 '''Note about equipment procurement:'''  Although the equipment officers can procure boats, equipment and parts, it's not the responsibility of the equipment officers to exclusively do all the procurement.  If other club officials (reps etc) or members procure boats, equipment or parts for the club, this fine as long as they have pre-approval from the treasurer and let the equipment officers know so they they can be added to the inventory, or parts can be scheduled for fitting.  The equipment officers are not responsible for ordering personal paddling items for members.  Adding personal items to a club order is done at the discretion of the equipment officers.

@@ Line 17: / Line 17: @@
 All club equipment should be labelled with 'THCC' to identify that the equipment is owned by the club.  Also each piece of equipment should have it's own unique number so that it can be individually identified.
-When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number.  For items with non porous surfaces (plastic, metal etc), number labels should be used. We have number labels with numbers ranging from 1 to 408.  These can be found in the office. Clean any dust/dirt from the surface before applying to ensure a good bond. For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used.  For dark porous items such as spray decks, a gold/silver/white marker should be used.  For marker numbering, use numbers 409 upwards to avoid duplicate assignments.
+When adding a new boat or piece of club equipment to the inventory, it will need to be assigned a new unique number.  For items with non porous surfaces (plastic, metal etc), number labels should be used. We have number labels with numbers ranging from 1 to 408.  These can be found in the office. Clean any dust/dirt from the surface before applying to ensure a good bond. For items with porous surfaces (throwlines, BAs, Spray-decks etc) a permanent marker such as a sharpie should be used.  For dark porous items such as spray decks, 3D diver marker should be used.  For marker numbering, use numbers 409 upwards to avoid duplicate assignments.
 Here are the number ranges for boats and equipment:

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 * Club equipment is correctly identified as belonging to the club.
 * Club equipment is safe and in good condition.
 == Current equipment inventory is correctly recorded by the club. ==
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 Safety checks:  Boats and equipment need to be periodically checked for safety.  An example of this is checking that buoyancy aids remain buoyant by testing with weights in the water. A condition check will ascertain that the item is still fit for purpose and is within it's reasonable life expectancy for it's type. A full list of safety and condition checks and the recommended test frequency will be added here shortly.
 == More ==

← Older revision		Revision as of 14:12, 23 November 2021
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	All non-boat club equipment is listed in the *[[Other inventory]] page in this wiki. It is intended that this page will eventually be migrated into the inventory in BoatTrippy. Until then, use the wiki edit features to add new / remove retired non-boat club equipment to and from the inventory.		All non-boat club equipment is listed in the *[[Other inventory]] page in this wiki. It is intended that this page will eventually be migrated into the inventory in BoatTrippy. Until then, use the wiki edit features to add new / remove retired non-boat club equipment to and from the inventory.
		+
		+	'''Note about equipment procurement:''' Although the equipment officers can procure boats, equipment and parts, it's not the responsibility of the equipment officers to exclusively do all the procurement. If other club officials (reps etc) or members procure boats, equipment or parts for the club, this fine as long as they have pre-approval from the treasurer and let the equipment officers know so they they can be added to the inventory, or parts can be scheduled for fitting. The equipment officers are not responsible for ordering personal paddling items for members. Adding personal items to a club order is done at the discretion of the equipment officers.

	== Club equipment is correctly identified as belonging to the club ==		== Club equipment is correctly identified as belonging to the club ==

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 ==SBOAC is emailed of requests to access the basin outside of club nights.==
-The equipment officers are responsible for sending a weekly email to the SBOAC staff to let them know about the movements of club members at the basin over the next week (not including club nights). This is usually sent on Thursday afternoon/early evening.  This is so that they know who to expect on site, whether the caretaker needs to be informed that keys will be required, and so that they can manage the site safely wit the other groups that use the basin.  We've negotiated time slots with which we can access the basin here :[[Basin access]].  It's also where we ask the basin if our members wish to borrow basin boats or equipment such as the NDK Romany and Explorer Sea-kayaks, or use the changing room facilities.
+The equipment officers are responsible for sending a weekly email to the SBOAC staff to let them know about the movements of club members at the basin over the next week (not including club nights). This is usually sent on Thursday afternoon/early evening.  This is so that they know who to expect on site, whether the caretaker needs to be informed that keys will be required, and so that they can manage the site safely with the other groups that use the site.  We've negotiated time slots with which we can access the basin here :[[Basin access]].  It's also where we can ask the basin if our members wish to borrow basin boats or equipment such as the NDK Romany and Explorer Sea-kayaks, or use the changing room facilities.
 BoatTrippy provides a [https://thcc-boattrippy.azurewebsites.net/reports basin access report] that can be run to find out who has requested access and when and whether they require keys or not.  Use this as the basis for the email.
 ==Boat Storage Agreements have been signed by owners of boats stored at SBOAC.==