Difference between revisions of "Equipment booking"

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(specified that we want to know the date and time for pick ups and drop offs)
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Process for booking [[THCC|club]] and [[SBOAC|basin]] boats and other equipment.
 
Process for booking [[THCC|club]] and [[SBOAC|basin]] boats and other equipment.
  
No equipment should be taken away from the site without a prior booking.
+
'''No equipment should be taken away from the site without a prior booking.'''
 +
 
 
This is so that:
 
This is so that:
 
* Basin staff understand who will be on the site and who is entitled to take away equipment
 
* Basin staff understand who will be on the site and who is entitled to take away equipment
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* Note that this applies to '''club''' equipment, '''basin''' equipment and '''personal equipment''' that is normally stored on the site.
 
* Note that this applies to '''club''' equipment, '''basin''' equipment and '''personal equipment''' that is normally stored on the site.
  
Booking are made by posting in the {{forum|58||Equipment booking forum}}
+
<u>Booking are made by posting in the {{forum|58||Equipment booking forum}}</u>
  
Booking should state:
+
'''Booking should state:'''
 +
* When the equipment will be taken (date and time access is wanted, precise time necessary if keys needed)
 +
* When the equipment will be returned (date and time access is wanted)
 +
* Where the equipment will be taken
 +
* If basin keys are required or you have your own
 
* What equipment will be taken
 
* What equipment will be taken
 
** Please use the official Ident numbers when referring to club boats
 
** Please use the official Ident numbers when referring to club boats
* Who will be taking the equipment
+
** If booking SBOAC's equipment, check if it's ok to do so with the equipment officer beforehand
* When the equipment will be taken (date and time access is wanted)
+
* Who will be using the equipment
* Where the equipment will be taken
+
* If paddling locally:
* When the equipment will be returned (date and time access is wanted)
+
** Specify Thames or Basin or Other
 +
** Specify if building access is required (changing rooms, toilets, etc…)
 +
 
 +
'''Template:'''
 +
Title: <Aim of the trip> - <Date>
 +
 
 +
Picking up <Day> at < Time >. Return <Day> at < Time >. <Need keys or not>.
 +
 +
<Name> - THCC-<XX>-<NN> <Boat description>, <Other equipment>
 +
<Name> - THCC-<XX>-<NN> <Boat description>, <Other equipment>
 +
 
 +
'''Example''' (trip with three participants and 2 cars):
 +
Title: Private trip in Devon - 26-27th of Feb
  
 +
Picking up Friday 25th at 6:30 PM. Return 27th same time as Astrid. Need keys on Friday.
 +
 +
Ted - THCC-WW-39 Dagger MX 7.5 Orange, RH paddle, Helmet
 +
Ryan - THCC-WW-47 Bliss stick Mystic Blue, RH paddle, BA, helmet.
 +
 +
Picking up Tuesday 22nd after basin session. Return 27th eve. Have keys.
 +
 +
Astrid - THCC-WW-36 Dagger MX 8.0 (medium) green, RH paddle, BA, helmet
  
 
==Access to equipment==
 
==Access to equipment==
As our equipment is stored at the basin there are agreed access times and key holders; details of access times can be found in the [[MembersHandbookEquipment| Members Handbook]]
+
As our equipment is stored at the basin there are agreed access times and key holders; details of access times can be found in the [[Basin_access| basin access page]]
 
 
  
 
==More==
 
==More==

Revision as of 13:58, 21 September 2020

Process for booking club and basin boats and other equipment.

No equipment should be taken away from the site without a prior booking.

This is so that:

  • Basin staff understand who will be on the site and who is entitled to take away equipment
  • We always know where boats will be and who is in charge of them
  • We are able to mediate between different groups wanting to use the same equipment at the same time
  • Note that this applies to club equipment, basin equipment and personal equipment that is normally stored on the site.

Booking are made by posting in the Equipment booking forum

Booking should state:

  • When the equipment will be taken (date and time access is wanted, precise time necessary if keys needed)
  • When the equipment will be returned (date and time access is wanted)
  • Where the equipment will be taken
  • If basin keys are required or you have your own
  • What equipment will be taken
    • Please use the official Ident numbers when referring to club boats
    • If booking SBOAC's equipment, check if it's ok to do so with the equipment officer beforehand
  • Who will be using the equipment
  • If paddling locally:
    • Specify Thames or Basin or Other
    • Specify if building access is required (changing rooms, toilets, etc…)

Template:

Title: <Aim of the trip> - <Date>
Picking up <Day> at < Time >. Return <Day> at < Time >. <Need keys or not>.

<Name> - THCC-<XX>-<NN> <Boat description>, <Other equipment>
<Name> - THCC-<XX>-<NN> <Boat description>, <Other equipment>

Example (trip with three participants and 2 cars):

Title: Private trip in Devon - 26-27th of Feb
Picking up Friday 25th at 6:30 PM. Return 27th same time as Astrid. Need keys on Friday.

Ted - THCC-WW-39 Dagger MX 7.5 Orange, RH paddle, Helmet
Ryan - THCC-WW-47 Bliss stick Mystic Blue, RH paddle, BA, helmet.

Picking up Tuesday 22nd after basin session. Return 27th eve. Have keys.

Astrid - THCC-WW-36 Dagger MX 8.0 (medium) green, RH paddle, BA, helmet

Access to equipment

As our equipment is stored at the basin there are agreed access times and key holders; details of access times can be found in the basin access page

More